Frequently Asked Questions How Do I?
Access my Grades
Audit a Course
Change my Address
Change my Email Address
Change my Emergency Contacts
Change my Name
Change my Phone Numbers
Change my Undergraduate College or School
Change my Undergraduate Major
Declare my Undergraduate Major
Forward my SCU email
Get Answers from Student Records Staff
Non-Degree Seeking Students
Read my Degree Audit Report (PDF)
Petition to Graduate
Request a Transcript
Request an Enrollment Verification
Request for Reissue of Diploma
View Holds on my Account
Access Grades
Grades are available on ecampus as they are entered and posted. The faculty deadline to submit final grades is five calendar days after the last exam.
Log on to ecampus. In your student center, located just below "Academic History" is a "Grades" link. Clicking there will navigate you to a screen which requires you to choose a term. After clicking on a specific term you will be shown a listing of your courses taken for that quarter with each assigned grade. You can print an unofficial copy of the grades for your record. If you need an official copy of your grade report, submit a signed request to the Office of the Registrar Enrollment Verification Specialist, Walsh Administration Building. The fax number is 408/554-6926.
Audit a Course
Students admitted to degree status at Santa Clara may audit one course in addition to their regular course load in a term. A maximum of three courses may be audited during a student’s academic career. Permission to audit a course will be given only at the end of the late registration period and only if space is available in the class. No credit is assigned for an audited course, but the successful completion of an audit will be indicated on a student’s transcript by the notation “AUD.”
Change Address
Log on to ecampus. Located on the left hand side of your web page under "Self Service" is located an item called "Campus Personal Information". Click here and you will have access to the "Addresses" link. Clicking there will navigate you to a screen that lists your address information. You can edit this information on line at any time.
Change Email Address
Log on to ecampus. Located on the left hand side of your web page under "Self Service" is located an item called "Campus Personal Information". Click here and you will have access to the "Email Addresses" link. Clicking there will navigate you to a screen that lists your email address information. You can edit this information on line at any time.
Change Emergency Contact
Log on to ecampus. Located on the left hand side of your web page under "Self Service" is located an item called "Campus Personal Information". Click here and you will have access to the "Emergency Contacts" link. Clicking there will navigate you to a screen that lists your emergency contact information. You can edit this information on line at any time.
Change Name
Your request must include:
*Former name (Last, First, Middle)
*Current name (Last, First, Middle)
*Student ID number or Social Security Number
*Reason for the change
*Major and College
*Note if you are currently enrolled or last date of attendance
*Signature
*Date
If the reason for your name change is due to 'Marriage', then this is all you need to provide. However, if it is for any other reason we need documentation of the name change or the signature of a notary public.
Requests can be made by completing the Name Change form and submitting it by mail or in person at the Office of the Registrar.
Change Phone Numbers
Log on to ecampus. Located on the left hand side of your web page under "Self Service" is located an item called "Campus Personal Information". Click here and you will have access to the "Phone Numbers" link. Clicking there will navigate you to a screen that lists your phone number information. You can edit this information on line at any time
Change Undergraduate College or School
- Obtain a Program Petition form from the Office of the Registrar.
- Fill out your demographic data in section 3 of the form. Sign and date it.
- For Business and Engineering: Obtain the signature of the associate dean of your previous college/school. Obtain the signatures of a Drahmann center advisor.
For Arts and Sciences: obtain the signatures of a Drahmann center advisor - Have the associate dean or administrative assistant fill in the name of your new advisor.
- Return the completed form intact to the Drahmann Center
Declare Undergraduate Major
- Obtain a Program Petition form from the Office of the Registrar.
- Fill out your demographic data and section 1 of the form. Sign and date it.
- Obtain the signature of the department chair.
- Have your department chair or administrative assistant fill in the name of your assigned advisor.
- Return the completed form intact to the Drahmann Center.
Change Undergraduate Major
- Obtain a Program Petition form from the Office of the Registrar.
- Fill out your demographic data in section 2 of the form. Sign and date it.
- Obtain the signature of the department chair of your previous major and your new major.
- Have the new department chair or administrative assistant fill in the name of your new advisor.
- Return the completed form intact to the Drahmann Center.
Forward SCU email
To create the Forward SCU e-mail rule:
1. Logon to Groupwise
2. Click on Tools menu
3. Click on Rules menu item
4. Click on New button
5. In the Rule name field, type in a name for your rule (e.g., Forward SCU e-mail)
6. Make sure that event is New Item and items are Received.
7. Check the boxes next to Mail under Item types
8. Tell the rule what to do by clicking on the Add Action button and select Forward.
9. Type your preferred e-mail address in the To: field (e.g., myemail@myISP.com)
10. Type Sent from followed by your SCU GroupWise e-mail address in the Subject: field. (e.g. Sent from userid@scu.edu).
11. Click OK
12. Click Save (You must save your rule in order for it to take effect. Your rule will be turned ON by default. If you are not ready to use the rule, you can turn it OFF by deselecting the checkbox next to it in the Rule list. Turn it back ON by selecting the checkbox
Petition to Graduate
Students with questions about the commencement ceremony should contact the Events Planning Office, 554-6912, 103 Benson Center or visit the Commencement web page.
Undergraduate Students
- Obtain a Candidacy Petition for the Bachelor's Degree form from the Office of the Registrar.
- Fill out the form. Sign it.
- Obtain the chair of your major department's signature.
- Students with a major in a College of Arts and Sciences or School of Engineering will receive a separate evaluation form from their department. This form should be turned in with the Petition for Bachelor's Degree.
- Return the completed form(s) to Student Records by the deadline stated in the academic calendar.
Graduate Students
Graduate students receive graduation information directly from their graduate program office. Links to each program and contact numbers follow:
After the Petition for Graduation has been submitted to the Office of the Registrar, record analysts review degree completion. Once confirmed, diplomas are normally issued 4-8 weeks thereafter.
Students with questions about the commencement ceremony should contact the Events Planning Office, 554-6912, 103 Benson Center or visit the Commencement web page.
Request for Reissue of Diploma
- Fill out the Request for Reissue of Diploma form completely (PDF).
- Fax completed form to 408/554-6926.
- Cost to replace diploma is $30.00. Make check or money order payable to: Santa Clara University. In the memo area of your check write: Diploma reissue order and mail it to: Santa Clara University, Office of the Registrar, Walsh Admin Bldg, 500 El Camino Real, Santa Clara CA 95053
Request a Transcript
Official Transcripts are now provided free of charge.
Please note that your transcript will not be produced if you have a financial hold on your academic record. Requests made by phone or email will not be accepted.
- Request a transcript electronically:
-
- Students who have been in attendance at SCU at any time since fall term 2002 can request a transcript by logging into Ecampus. https://www.scu.edu/ecampus Click here for Electronic Transcript Request Instructions.
- Written transcript requests from students who have access to eCampus will only be accepted if a form is required to be attached to the transcript. Any other written requests will be returned.
- Need help logging into Ecampus? Click here for instructions on How to Obtain Access to eCampus.(PDF)
Students who attended SCU prior to fall 2002 must submit a written transcript request.
- In Person
-
- Print a copy of the Transcript Request form (PDF) or pick up one from the Office of the Registrar.
- Fill out the form. Sign it.
- Return the completed form to the Office of the Registrar.
- In Writing
Print a copy of the Transcript Request form (PDF), complete and sign it, then send to the following address:
Attn: Transcript Specialist
Office of the Registrar
Santa Clara University
500 El Camino Real
Santa Clara CA 95053-0602
- Fax Requests
1. Print a copy of the Transcript Request Form (PDF), complete and sign it, then fax form to (408) 554-6926.
Transcripts are available as follows:
- For students who attended SCU after 1989 to present
-
- 3-5 working days processing time
- For students who attended SCU prior to 1989
Unofficial Transcripts
- The Office of the Registrar does not provide unofficial copies of transcripts.
- Students who have access to eCampus (https://www.scu.edu/ecampus) may print an unofficial copy of their transcript through the Student Center.
Request an Enrollment Verification
Enrollment Verification for Student Loans
Santa Clara University reports enrollment verification data to the National Student Loan Clearinghouse on a regular schedule for the purpose of providing student loan guarantors and lenders current enrollment data.
Requests for current quarter enrollment verification cannot be processed until after your program´s Late Registration/Add Period ends for that term. Verification of enrollment can only be made for current term or prior term enrollment.
- Request an Enrollment Verification electronically:
o Students who have been in attendance at SCU at any time since fall term 2002 can request an enrollment verification by logging into Ecampus. https://www.scu.edu/ecampus Click here for Electronic Enrollment Verification requests instructions.o Written enrollment requests from students who have access to eCampus will only be accepted if a form is required to be attached to the transcript. Any other written requests will be returned.
Need help logging into Ecampus? Click here for instructions on How to Obtain Access to eCampus
Students who attended prior to fall 2002 can request an enrollment verification in person, in writing, or via fax. (Email or phone requests are not accepted.)
- In Person
-
- Print the Enrollment Verification Form or obtain the form from Student Records.
- Fill out the form. Sign it.
- Return the completed form to Student Records. Include any forms to be processed with the verification.
- In Writing
Print a copy of the Enrollment Verification Form, complete and sign it, then send to the following address:
Attn: Verification Specialist
Office of the Registrar
Santa Clara University
500 El Camino Real
Santa Clara CA 95053-0602 - Fax Requests
1. Print a copy of the Enrollment Verification Form, complete and sign it, then fax form to (408) 554-6926.
View Holds on My Account
Log on to ecampus and into your student center. Note on the right hand side of your web page near the top is a section titled "Holds". If you have any holds listed you can click on "details" for more information regarding them.
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